Time Tracking → Invoicing
Time tracking built for survey crews - from field hours to invoice.
Kudurru Stone lets field crews log hours against the task they're working, then turns those hours into an invoice in a few clicks - no re-keying, no double entry.
No credit card required.
The hours your crew worked and the dollars you invoice should be the same number.
Hours scribbled on a field sheet get keyed into a spreadsheet, then re-keyed into an invoice, then re-keyed again into your accounting software. Every hop is a chance to bill the wrong rate, miss an hour, or bill the same hour twice.
Riverstone Subdivision · Tract 4
Boundary survey - field
Tue · Jun 23
Entered
Tue
Approved
Wed
Invoiced
$682
From a logged hour to a billed line.
The crew logs time against a task
In the browser or the mobile app, a crew member picks the project task, enters hours or runs the built-in timer, sets an activity code, and marks it billable. Per diem, mileage, and receipt photos attach to the same entry.
The office approves it
Time is submitted and approved by the day or the week, so only real, signed-off hours reach billing.
Apply hours to the invoice
On the project's invoice, every unbilled billable hour is right there. Bill it by role, by activity code, or by task - itemized or grouped - and Kudurru Stone builds the lines at the right rate.
It can't be billed twice
Applied hours are stamped as billed and tied to that invoice, so they drop off the unbilled list automatically. Prefer to bill from QuickBooks? The invoice can sync there too.
A survey day isn't one rate.
A crew chief, a rodman, and an hour of office calc bill differently - so Kudurru Stone carries a billable rate on the role, the activity code, and the task, and lets you invoice whichever fits the job. Itemize every entry for a client who wants detail, or group by role for a clean summary, in the same two clicks. The hours your crew logged in the field are the exact hours that land on the invoice.
One entry, no re-keying
- Onto the invoice - billed right inside Kudurru Stone.
- Out to Excel - time reports export for import into virtually any payroll software.
- Optional: synced to QuickBooks - if you use QuickBooks Desktop or Online, the invoice and the employee time can flow there too. Use it if you want it; skip it if you don't.
Time tracking questions.
In their web browser or the Kudurru Stone iPhone/Android app. They pick the task, enter hours or use the built-in timer, set an activity code, and mark it billable.
Yes. Time is submitted and approved by day or week before it can be applied to an invoice, so only signed-off hours get billed.
On the project invoice you select unbilled time and choose an apply method - by role, by activity code, or by task, itemized or grouped. Kudurru Stone creates the lines at the matching rate.
No. When time is applied to an invoice it's marked billed and linked to that invoice, so it disappears from the unbilled list.
Yes. Billable rates can live on the employee title (role), the activity code, or the task, so the same day can bill at the right rate for each.
Yes. Per diem, mileage, equipment, and receipt photos attach to the same time entry, and per diem can be marked billable.
Yes. Time reports export to Excel for import into virtually any payroll software. If you use QuickBooks, employee time can sync there too.
Keep exploring
Log a few hours and turn them into an invoice.
Seven days. No credit card. No demo required. See field hours flow straight to a billed line.